Post a Job and Track Candidates

Every job you post in Wizard Application gets its own application page, and every applicant becomes a candidate record with their CV, answers and history in one place. You move candidates through your hiring stages on a board, so the whole team can see who is where.

Post the job

1. Open Jobs

   In the sidebar, open Recruitment and choose Jobs. Then select Add to open Post New Job.

2. Add the basics

   Enter the Job Title, department and location, and choose whether the job is on site, remote or hybrid. Add the employment type, experience level and how many positions you are filling.

3. Set the pay

   Enter a salary range or a day rate. Tick Display salary/rate on job posting if you want applicants to see it; jobs that show pay usually attract more applications.

4. Write the description

   Fill in the description, responsibilities, requirements and benefits, and list the skills you need. To get a head start, open the AI Job Description Generator, describe the role in a sentence or two and insert the draft it writes.

5. Choose how people apply

   Under Application Settings, keep Allow Applications and Enable Public Application Page switched on. You can also add groups of screening questions for applicants to answer.

6. Assign it and publish

   Choose who is Assigned To the job, set the status to Published and select Create. Leave it as a draft if you are not ready for applications yet.

Share the job

Open the job to find its application page, then share the link on social media, in emails or anywhere candidates will see it. If you have a website made with the website builder, published jobs appear on its jobs page automatically.

When someone applies

The applicant gets a confirmation email and whoever is assigned to the job is told. The application appears on the job and the applicant becomes a candidate, with their details and answers on their record. Give each application a status as you review it, such as reviewed, shortlisted or rejected.

Track candidates through your stages

1. Open the board

   Open Candidates and switch to the board view. Each column is a hiring stage, starting with New Lead, Screening, Submitted, Interviewing, Offer Made and Placed.

2. Move candidates along

   Drag a candidate to the next column as they progress. To change the stages themselves, choose Pipeline Statuses from the options menu.

3. Book interviews

   From a candidate's record, book an interview. It goes in the calendar and on the job, so you can see every interview for a role in one place.

4. See how you are doing

   The pipeline reports show how many candidates are at each stage, how many you place and your conversion rate.

For more on hiring with Wizard Application, see recruitment and applicant tracking.