Marketing kit is expensive, small and always on the move. Put each camera, lens, light and microphone in Asset Management, tag it, and your team checks kit out for a shoot with a scan, so you always know who has it and when it is coming back.
Set up your kit
-
Add a type for your kit
In Asset Management, open Asset Types from the options menu and add a type such as Camera. Add custom fields for anything you want on every camera, such as the sensor or the memory card it uses.
-
Add each camera
Add an asset with its make, model and serial number, the purchase date and price, and the warranty expiry. Attach the receipt or the manual so they are always to hand.
-
Keep lenses and accessories with their camera
Add lenses, batteries and microphones as assets of their own and set Belongs to to the camera they travel with. The camera then shows everything that goes with it.
-
Tag it
Stick a Wizard Tag or a QR label on each item so anyone can scan it to see what it is and who has it.
Check kit out for a shoot
-
Scan and check out
Scan the camera's tag and choose Check out. Set when it is due back and add a note, such as the name of the shoot. You can add your location too.
-
Hand it over
If someone else takes the camera on to the next shoot, use Hand over so the record moves to them without it coming back first.
-
Check it back in
When the shoot is over, scan the tag and choose Check in.
See what is out
The Checked out list shows who has what, with anything overdue at the top. On the board, kit sits in Available, Checked out or Overdue.
Whoever has a camera gets a reminder 24 hours before it is due back. If it is late, they and everyone who manages assets are reminded. If something goes missing, use Report lost so the right people hear straight away.
Scanning keeps the record honest. Checking kit out or in needs a recent scan of its tag, unless you manage assets, so the record matches what is really on the shelf.
New to Asset Management? Start with Track Assets with Wizard Tags. For more, see Asset Management.