How to Invoice for Billable Hours: A Practical Guide for Small Teams
Hours you worked but never billed are revenue you never see. Here is a simple routine for recording time, approving timesheets and invoicing clients accurately.
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Time Tracking
Track Time. Bill Smarter. Get Paid Faster.
Start a timer on any task, log hours by hand, mark them billable, and roll the lot into an invoice, without copying numbers between tools. Approval workflow keeps the books honest.
1-click
Timer Start
5
Timesheet States
∞
Entries & Rates
Core Capabilities
From the First Click to the Paid Invoice
Log time the way that suits the work, live timer, manual entry, or backdated. Mark billable, get it approved, send it out.
Live Timers
Start a timer with one click on any task or project. Stop when you're done, the entry saves itself with the right duration and date.
- One-click start/stop
- Tied to a task or customer
- Auto-saves duration
- Edit if you forget to stop
Weekly Timesheets
Time entries roll up into a weekly timesheet. Five clear states from Draft to Paid keep the workflow tidy and the books honest.
- Week-starting view
- Draft → Submitted → Approved
- Approved → Invoiced → Paid
- Audit on every transition
Billable Rates
Set hourly rates per entry, mark it billable, and the amount is calculated for you. Roll approved time straight into an invoice.
- Billable / non-billable flag
- Hourly rate per entry
- Auto-calculated amounts
- Direct invoice integration
Live Timer
One Click to Start. Zero Spreadsheets.
Pick a task, hit start. The timer follows you wherever you work, your entry saves itself the moment you stop, with the right duration and the right date.
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Start From Anywhere Start a timer from a task, a customer, or the time-entries page, wherever you happen to be.
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Stop & Auto-Save Hit stop and the entry is saved with the right hours. No copy-paste, no rounding errors.
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Or Log Manually Prefer to fill in hours at the end of the day? Manual entry with backdating is a click away.
Active Timer
02:14:38
Tracking
API integration, Backend project
Running total
£190.62
Weekly Timesheets
Five Clear States. No Confusion.
Draft, Submitted, Approved, Invoiced, Paid. Every transition is auditable, so you always know what's still owed and what's already settled.
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Draft → Submitted Build the week up entry by entry. Submit when it's ready for review.
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Approval Workflow A manager reviews and approves, every approval is recorded against the user and the timestamp.
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Roll Into Invoices Approved billable time becomes invoice line items in one click, no rekeying.
Week of 22 Jun
32h 45m
Approved
Mon
8h
Tue
7h 30m
Wed
7h
Thu
7h 15m
Fri
3h
Billable
Non-billable
Time → Invoice
Billable Hours That Pay Themselves
Mark an entry billable, set the rate, and the amount calculates as you go. When the timesheet is approved, those hours become invoice line items with one click, no rekeying, no rounding errors.
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Billable Toggle One flag per entry decides whether the hours show up on the customer's invoice or stay internal.
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Rate Per Entry Different rates for different work? Set the hourly rate on the entry, the amount calculates itself.
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One-Click Invoicing Approved billable hours become invoice line items in a click. Tax and totals follow automatically.
Time → Invoice #1042
API integration
8h 30m
£85/h
£722.50
UI design review
6h 15m
£75/h
£468.75
Sprint planning
4h 00m
£100/h
£400.00
Approved → Invoice
Invoice subtotal
£1,591.25
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Everything You Need
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Read moreReady to get started?
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FAQ
Frequently Asked Questions
Yes. Manual entry lets you type in the hours and pick the date, perfect for filling in retrospectively or logging meetings.
Each entry carries an hourly rate and a billable flag. When marked billable, the amount is calculated automatically and the entry is ready to roll into an invoice.
Approval is gated behind role-based permissions, only managers (or whichever role you grant) can move a timesheet from Submitted to Approved. Every transition is audited.
Yes. Approved billable hours become invoice line items in one click, the rate, hours, and customer are already there. No rekeying.