How to Invoice for Billable Hours: A Practical Guide for Small Teams
Hours you worked but never billed are revenue you never see. Here is a simple routine for recording time, approving timesheets and invoicing clients accurately.
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Invoicing & Billing
Send Invoices and Get Paid Without the Chase
Raise professional invoices, take payment online, and keep every account up to date. Bill for products, fixed fees, or tracked time, all from inside Wizard Application.
1-click
From time to invoice
0%
Extra billing tools
24/7
Online payment
Built for Billing
Everything You Need to Bill With Confidence
From the first draft to the final payment, invoicing lives alongside your customers, projects, and time entries so nothing is retyped.
Raise Professional Invoices
Create clean, branded invoices in a few clicks and pull billing details straight from the customer record.
- Automatic sequential invoice numbers
- Line items with quantity, rate, and tax
- Discounts and multi-currency support
- Notes, terms, and payment instructions
Get Paid Online
Every invoice carries a secure payment link so customers can settle by card or PayPal the moment they open it.
- Secure hosted payment page
- Card payments through Stripe
- PayPal checkout built in
- Automatic receipts on payment
Track Every Account
See what is drafted, sent, viewed, paid, or overdue at a glance, and follow up before an invoice slips.
- Draft, sent, viewed, and paid statuses
- Automatic overdue flagging
- Amount paid and amount due tracking
- PDF copy for every invoice
Create & Send
Build a Polished Invoice in Minutes
Add line items, apply tax and discounts, and send. Wizard Application handles the numbering, the totals, and the tax so the invoice is right the first time.
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Flexible Line Items Bill products, fixed fees, or hours, each with its own rate and description.
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Tax and Discounts Set VAT or sales tax per invoice and apply a discount before the total is calculated for you.
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Send in One Click Email the invoice with its payment link, or download a PDF to send yourself.
Invoice INV-20260711-A1B2
INV-20260711-A1B2
Sent
Professional services
£1,200.00
Onboarding and setup
£450.00
Monthly support retainer
£320.00
VAT (20%)
£394.00
Total due
£2,364.00
Online Payment
Let Clients Pay Online
Each invoice opens on a secure payment page with your total ready to settle. Customers pay by card or PayPal, and the invoice is marked paid automatically.
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Card and PayPal Take payment through Stripe or PayPal without leaving the invoice.
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Shareable Payment Link Every invoice has its own secure link, so there is nothing for the customer to log into.
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Reconciles Itself When a payment lands, the status, amount paid, and amount due update on their own.
Pay Invoice
Amount due
£2,364.00
Card
PayPal
Secure payment. Your card details never touch our servers.
Billable Time
Turn Billable Hours into Invoices
For firms that bill by the hour, tracked time becomes an invoice in one step. Ideal for legal matters, consultancy, and any professional service where every minute is billable.
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Built for Professional Services Record work by type, such as research, drafting, or court attendance, each at its own hourly rate.
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Rates That Follow the Work Hourly rates are set per team and work type, so every entry is priced correctly as it is logged.
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One Line per Entry Each billable entry becomes a transparent invoice line with the date, work, hours, and rate.
Unbilled Time
Case research and review
8h 30m
£220/h
£1,870.00
Drafting and correspondence
3h 15m
£180/h
£585.00
Court attendance
2h 00m
£250/h
£500.00
One click to invoice
Draft invoice
£2,955.00
All-in-One Platform
Everything You Need
One subscription. One login. Zero limitations. Replace your entire software stack with a platform built to scale with you.
Ready to get started?
Discover how Wizard Application can streamline your business. Start free today.
FAQ
Invoicing Questions
Every invoice includes a secure payment link. Customers open it and pay by card through Stripe or with PayPal. As soon as the payment clears, the invoice is marked paid and the amount due updates automatically.
Yes. Billable time entries can be turned into a draft invoice in one step, with one line per entry showing the date, work type, hours, and rate. It suits legal matters, consultancy, and any firm that bills by the hour.
You can set a VAT or sales tax rate per invoice and apply a discount before the total. Invoices can be raised in different currencies, with GBP as the default.
Every invoice carries a status of draft, sent, viewed, paid, or cancelled, and anything past its due date is flagged overdue so you can follow up before it slips.