Visitor Sign In. One Tap at Reception.
Register the visitors you expect, hand each one a Wizard Tag card at reception and let them check themselves in and out on a tablet. Hosts hear the moment their visitor arrives, and you always know who is in the building.
From booked to gone home
Register them
Add the visitor, their host and when they are due. Someone who has visited before is one search away.
Hand over a card
Reception gives them a Wizard Tag card from the stack. It is theirs until they leave.
Tap in and out
They tap the card on the kiosk to check in, and again on the way out, then hand it back at reception.
Before they arrive
Register a visitor in seconds: name, company, host and time. Repeat visitors are remembered, with every check and visit they have had.
- Today's list shows who is expected, who is on site and who has left
- A record for every visitor, with their visits and checks
- Hosts get a notification and an email the moment their visitor checks in
A kiosk that stays locked
Visitors tap their card to check in, and tap again to leave. The kiosk is never signed in as a person and only ever shows the tap screen, so a tablet in a public reception is safe.
- Paired with a one-time code and signed out from anywhere in a click
- Works with an Android tablet that reads contactless cards, or any tablet with a USB or Bluetooth card reader
- Copied cards are turned away, so only the real card checks a visitor in
Checks before entry
Record DBS checks, police vetting, site inductions or any check you need, with reference numbers and expiry dates. Make a check required and the kiosk sends anyone without it to reception, and tells reception why.
- Reference, date checked, expiry date and who verified it
- Checks that expire soon are flagged before they lapse
- No valid required check, no kiosk check in
- Staff can still let someone in, and that is recorded
Walk-ins sign themselves in
Someone you weren't expecting types their name, email and phone number on the kiosk, takes a card from the tray and taps it. A returning visitor is matched by email, so their checks still count.
- Choose per kiosk who waits for approval: walk-ins missing a required check, or every walk-in
- Reception approves or turns them away in Wizard Application, and the kiosk won't let them in until then
- Walk-ins can pick who they're visiting, and that person is told when they arrive
- Show your own privacy notice under the form, and ask for a phone number only if you want one
Who is on site right now
A live list of everyone in the building, ready to print for a fire roll call, and a full history of who came, when and who they saw.
- Everyone on site, with their host and when they arrived
- Print the on-site list for a fire roll call
- Every check in, check out and change is kept in the visit's history
Reusable visitor cards
Keep a stack of Wizard Tag cards at reception. A card is ready for the next visitor once it is handed back, and any card that leaves the building is listed so reception can chase it. Cards cost £1.99 each, the same as Wizard Tags, with a minimum order of 10 in any mix.
See Wizard Tag
Your logo on every tag and card
Upload your logo when you order and we print it on your Wizard Tags and cards instead of the Wizard W, for a one-off £4.99 per order.
See the Professional planHow to use Visitor Management
Step by step guides from the Help Centre
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Common questions.
A tablet and Wizard Tag cards. An Android tablet that reads contactless cards does it itself using the Wizard Application app. Any other tablet, including an iPad, works in the browser with a USB or Bluetooth card reader.
Yes. Add a DBS check, police vetting or any other check and mark it as required. A visitor without a valid one is sent to reception by the kiosk, and reception is told why.
Yes. Turn on walk-ins for a kiosk and visitors can type their name, email and phone number, then tap a card from the tray. You choose whether walk-ins missing a required check wait for reception to approve them or are sent to reception, or whether every walk-in waits for approval.
Yes. The kiosk is never signed in as a person and only shows the tap screen, so nothing in your workspace can be reached from it. You can sign it out at any time from Wizard Application.
They stay on the on-site list until someone checks them out from Wizard Application. If they took their card with them, it is listed as not returned with their contact details, so reception can chase it or mark it lost.
Yes. Visitor Management is included on every plan, including the free Starter plan. Wizard Tag cards are bought separately at £1.99 each, with a minimum order of 10.